Tag Archives: shelving

Music Library Soft Opening

It has been quite a month for me since my last post! I ended up spending most of March dealing with a death in the family, which took me away from work for 3 weeks out of the month and put me behind 2 weeks. Here is what the library looked like before I left:




Basically, I had 1 shelf of cataloged scores, 1 shelf of uncatalogued scores, and a large pile of discards. Once I got back, I was able to rally and modify the location of enough books from the main library to do a “soft opening” on April 22nd. I call it a soft opening because I do not have a complete catalog of items yet, but students can use the Library room and check out items that are available. The shelf of uncatalogued items can be browsed and cataloged on request. There will be a “Grand Opening” in the fall when the Music Library is complete. This will include a small public celebration, which the local arts community will be invited to attend.

In case anyone is wondering about the process of moving the items, here is the general flow:

I spent any work hours at the main G. R. Little Library doing group item modifications and marking the items’ current location to “In Process” in SirsiDynix Symphony Workflows. Marking the items In Process allowed the items to be searched, but let other librarians know they weren’t on the shelf, in case a student needed the item. I would also take this time to double-check if scores were marked correctly in the item categories, for easier catalog searches, and if there were any other issues, such as repair needs, call number errors, etc. The following day I would go back to G.R. Little with a student worker and box up the items (hopefully keeping them in order!) and load 4-8 boxes into my poor Chevy Aveo to transport to the Music Library. Once in the Music Library, I would again scan the books and change the current location to the Music Library. If I hadn’t already stamped the books with the Music Library stamps this would happen now, and I would make sure they were in correct order before they went on the shelf.

It seems like a lot of back and forth, but I needed to make the move gradually due to my limited space. As mentioned in my first two posts, I only have 10 tall shelves and decided to start with the M and ML classification items. Now that I have 3/4 of those items in the Music Library, I can see that I may be able to bring over some voice and instrument methods and theory books, which had been requested by faculty. The music education books will have to stay in the main library, which makes sense as they are being utilized by two departments (music and education).

As of opening week, I am pleased to say that the ECSU Music Library now looks like this:

opening 4.22.13_1

opening 4.22.13_2

opening 4.22.13_3

You’ll see in the last picture that I have some boxes of free sheet music on a table for students to take as an opening week gift. Most of the items are older duplicates or in less than great shape, but can still be useful. It has been very successful in getting people in to visit and see how different the Music Library is from the last time they had access. The faculty have also been stopping by and we even had them helping the students go through the music to pick out the best pieces for them. A very positive start!


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Physical Development and Issues

As I mentioned in my first post, the Music Library is the size of a small classroom, roughly 21.5 x 15.5 x 12, and is shaped like a baseball diamond . Here is an image of the room dimensions, along with the original plan for shelf layout:

original library diagram

Click for larger picture

As you can see, space is pretty tight. The original plan also did not leave room for a circulation/ work desk, which we have now. The room was zoned for 8o lbs per square foot of weight, which equals approximately 40,880 pounds or 20 tons. At this time, we only have 10 bookshelves along the perimeter of the room, which is far less than the weight limit- on the diagram they are the walls marked 21.6 and 15.6. The room has gone through many transformations. I have already moved things around from my first post picture.  I removed 2 computer stations, so we have four computer stations in the center of the room and one table that seats up to 4-5 people, for group study. I also moved our circulation/ work desk towards the wall farthest away from the door, which will open up space for one more tall bookshelf on the wall marked 12′ 7 7/16. There is a media file cabinet for DVDs and CDs behind the desk.

Right now we are weeding items that were stored in the room that are not cataloged, so do not be alarmed at the sparseness in the pictures! Here are the most current pictures of the room (please excuse the mess):

Hallway to ECSU Music Library

Hallway to ECSU Music Library

Circulation / work desk and glimpse of media cabinet

Circulation / work desk and glimpse of media cabinet

4 shelves and group study table

Shelves and group study table

6 shelves on wall and view of computer stations

View from behind the circ desk and of computer stations

In order to make more space in the future, we may attempt to lay out a row of back-to-back half shelves in the chevron shape (as shown in the diagram above), plus another chevron row of half shelves with the computers against the backside of the shelf. This would edge us closer to our weight limit, but provide space for almost 500 more books. We also have plans to add short shelves under the windows once we no longer need both book carts currently taking up the space.

The next few posts will address our “business” model, marketing plans, and collection considerations.

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