Category Archives: Collection Management

Putting It Together

Happy Fall Semester! I was working diligently all summer to get the ECSU Music Library ready for Fall, which is our first full semester to be open. It is exciting to go back and see how the library has progressed visually. Here are the latest pictures:


In this last picture, you can see that scores have been expanded to two bookshelves. There is quite a bit of open space as I am still cataloging and have roughly 200 more scores to add. I was able to add a shelf of music reference (on the left). Of course, that is not all of our music reference items, which are still mostly  located in our main library. I am using this shelf for recent reference order requests by Faculty and big ticket items that don’t circulate. Eventually, I would like to move the majority of the music reference items into the Music Library, save for bound serials and larger collected works. This will be a part of a large scale music weeding project, which I will start once I have a solid semester of circulation statistics.

Not pictured is a music career section, which is located at the back of the group study table shown in third picture. This is a permanent display collection, similar to a browse section. It highlights books on careers in music, self-promotion and legal guides, and wellness for musicians. An example of a few titles in the collection are:

  • Project Management for Musicians- Jonathan Feist  ISBN: 9780876391358
  • The Inner Game of Music- Barry Green  ISBN: 9780385231268
  • The Balanced Musician- Lesley Sisterhen McAllister  ISBN: 9780810882935
  • Careers for Music Lovers & Other Tuneful Types- Jeff Johnson  ISBN: 9780071405751

My plans for this section is to assign it to a student worker to keep updated, since it is a small collection. Every semester I will have them check anything 3 or more years old to see if there is an updated edition, as well as make other order suggestions. I have found that the more I involve my student workers in collection development, the more they talk about the Music Library to their peers.


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It IS Easy Being Green (in the Library)

recycling booksThe room where the Music Library is located was always intended to be a Music Library, however it was mostly used for storage until the fall of 2012. That meant a lot of donated items, as well as purchased scores, that needed to be assessed and cataloged or discarded. There was also a huge potential for quite a bit of trash and it was important to me to minimize waste as much as possible. I decided to concentrate on making the ECSU Music Library “green.”

Going green, or promoting sustainability, is much easier now that recycling is a common occurrence. Many University campuses have recycling initiatives in place, as well as an office or department, and Elizabeth City State University boasts both. I contacted Ms. Cassidy Cannon in our Office of Sustainability and worked with her on getting a recycling bin and discussed other options. I also included methods of conservation I use at home, such as using a power strip for office electronics and shutting it off at night and on the weekends to prevent wasted energy usage, also known as vampire energy. I have enabled power saving settings on my computer and iPad. I am also lucky enough to have 2 walls of windows in the library, so I often don’t turn my lights on during the day (which is also less of a strain on my eyes).

makedoandmendI have always been a big proponent of “make-do and mend,” which became very popular during World War II. Essentially, people would “ration” their clothes by repairing them or modifying them to stay in fashion. Once an item was beyond repair, they would remove the buttons and trims and find other ways to use the cloth, such as cleaning rags, fabric strips for pin curls, or potential pieces to modify other items. There were a myriad of booklets that would walk you through the steps of turning a husband’s suit into a stylish new jacket and skirt for the wife, or how to re-size a torn shirt into an item for a smaller child.

It is quite easy to take the make-do and mend concept and make it work in a music library. There are so manboard pic1y items we discard that could be useful in other ways or to other people and institutions. For example, scores that are beyond repair to circulate may still have many uses, outside of the old stand-by library book sale.  I had my student worker Justin use the music as background and trim on our  information boards, with great feedback from students and faculty. We were also able to give some unprocessed/uncatalogued music to students during the first week we were open, which was very popular and helped with library visit statistics. Of course, there is always donation to other institutions, such as the Public Library, local schools, and even music stores that provide lessons and are willing to make the donations available to low-income students. Another donation possibility is to local arts and crafts studios. Many artists are upcycling items in their projects to make useful things like bowls and lamps out of sheet music and LPs.  Plus,  it is a great way to support your local arts community and open up a dialogue for future collaboration and possible library patrons.

board pic2

So there you have it! There are very easy ways that you can do your part at work to Reduce, Reuse, and Recycle. If you are interested in more information, the Environmental Protection Agency has a great page for more ideas.

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